Office Manager - Texas

GENERAL DESCRIPTION OF POSITION: 

The Office Manager will work with the Director, Texas office staff, and D.C. finance staff to develop and implement office management strategy for the Texas office. The Office Manager will be responsible for daily office management, maintaining common space, and providing administrative support to other staff members.

SPECIFIC RESPONSIBILITIES:

  1. Ensure administration runs efficiently and effectively;

  2. Accountable for operational areas; answering phones, maintaining  supplies, interfacing with IT to ensure all equipment is running optimally, maintaining subscriptions and dues, maintaining contracts with office vendors, maintain calendar for scheduling conference room,

  3. Assist staff with materials and other needs for participation in events.

  4. Work with director to develop annual department budget and grant budgets

  5. Prepare and code check requests for the Texas office and track contractor payments.

  6. Track grant report due dates and notify appropriate staff of needed reporting requirements

  7. Work with staff during legislative sessions to track status of legislation of concern to the Texas office.

  8. Ensure common areas are maintained professionally.

  9. Represent Public Citizen to the public, and vendors.

  10. Provide support to the Communications Specialist on social media postings.

  11. Other duties as assigned.

REQUIREMENTS:

Education: High school diploma. College coursework or degree not required but will be considered.

Knowledge: Office management, budgeting and accounting, social media. Knowledge of the issues we work on (energy, the environment, ethics) is beneficial but not required.
Work Experience:  At least two years’ experience in office management. Nonprofit experience beneficial but not required.

Skills: Excellent organizational skills and ability to prioritize tasks and meet deadlines. Written and oral communication skills, including editing skills. Nonprofit budgeting and grant reporting. Fluency with software including Microsoft Office (Outlook, Excel, Word, PowerPoint, Access, Publisher), Google (Docs and Sheets), and social media (particularly Facebook and Twitter).  Familiarity with general office equipment (including commercial copiers).

Capabilities: Self-motivated, works well with a wide range of people in a fast-paced environment, works independently or as part of a coalition, manages multiple projects and work under pressure, adapts to changing situations on a daily basis; desire to learn about and advance progressive causes. Occasional travel in Texas is expected.

SALARY AND BENEFITS:

Competitive non-profit salary commensurate with experience and great benefit package.

Benefits include:

  • Great medical and dental coverage, including full coverage for children

  • Three weeks paid vacation for new employees, plus five personal days

  • 401K plan with a 5% contribution from PC after one year of employment

  • 12 weeks of paid parental leave after one year of employment

  • Sabbatical after 10 years of employment

  • Student loan reimbursement program

TO APPLY:

Send a letter of interest and a resume to Adrian Shelley, ashelley@citizen.org.
 

Public Citizen is an equal opportunity employer. People of color, women, LGBT candidates are encouraged to apply.

About Public Citizen’s Texas Office:  

Public Citizen is a national, nonprofit advocacy organization founded in 1971 to represent the public interest in Congress, the executive branch and the courts. We fight for openness and democratic accountability in government; for social and economic justice in globalization and trade policies; for clean, safe and sustainable energy; for strong health, safety and environmental protections; for safe, effective and affordable medicines and health care and for the right of consumers to seek redress in the courts. We have six divisions based in our Washington, D.C. offices and an office in Texas.

The mission of Public Citizen’s Texas office is to empower citizens to be effective advocates for the environment and against corporate and governmental irresponsibility. Since 1984, the Texas state office has worked to combat global climate change, promote the use of clean renewable energy, reduce the use of coal, and get environmental policies enforced to reduce air and water pollution. We work with numerous partner groups, including other national nonprofits and local organizations. Public Citizen has achieved important victories in Texas on energy efficiency, renewable energy and air quality issues over the past 31 years. Among recent victories, we were involved in legislation that led to Texas’ wind boom; we helped draft energy efficiency legislation that led to Texas being the first in the nation to have an efficiency portfolio standard; we helped pass Texas building energy codes in 2001 and we have developed programs to reduce toxic and diesel emissions.